Power transmission is a process required in almost every piece of machinery. From the tiny motors in pop-up selfie cameras to the innovative transmission lines of the Large Hadron Collider, power transmission applications are all around us. We use power transmission methods to transmit power from the prime mover to the driven machinery for its function. There are four main types of power transmission – mechanical, electric, hydraulic and pneumatic. In this article,
The tone of the letter is formal and structured. The agenda is to send across official information.
Formal letters may be written to institutions, government departments, business letters, etc.
Types of Formal Letter
The formal letter is of various types and is used in all organizations (Government or Private) as a means of communication. Formal letters are used for internal as well as external communication. The types of formal letters are mentioned below.
Letter of Enquiry
Order Letter
Letter of Complaint
Reply to a Letter of Complaint
Promotion Letter
Sales Letters
Recovery Letters
Format of Formal Letter
The tone of a formal letter is professional and serious and most of the sentences are generally complex and add specific meaning to the writing, and meant for the understanding of the reader. The format of a formal letter is standard and applies to all, therefore, The main intention is to send an official message to the receiver. you must follow the format mentioned below!
A formal letter comprises of following elements :
Sender’s Address
Date
Receiver’s Address
Subject (Purpose of writing the letter)
Salutation
Body of the letter
Ending ( Best Regards, Yours truly, Best Wishes, etc)
Signature line→ sender’s name, signature, and Designation
1) Address
Senders’ Address – Always write your address on the left-hand corner, you need to mention your street address, city, state, pin code, and your contact number.
Receiver’s Address – Always mention the receiver’s address in the right-hand corner just below the date.
2) Date & Salutation
Date – The date should always be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
3) Subject & Body
Subject – Subject is the agenda or purpose of writing the letter. Write the subject of the letter, keep it brief, and if possible in one line only.
Body Text – Always organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings, and punctuation. the reason behind using paras is to keep the reader interested and to separate one point from another, it’s always about giving as much clarity as possible to the reader.
The 1st paragraph also known as Introduction should be short and on point, mention the purpose of the letter in the first paragraph itself so that the reader is clear about your intentions behind writing the letter.
The paragraphs in the middle are also called the body of the letter and it should contain some relevant details concerning the purpose stated in the 1st para.
The last paragraph also known as the conclusion should talk about the action you expect the recipient of the letter to take. Maintain a requesting tone in the last paragraph as much as you can.
4) Ending
Ending of a formal letter – Sign off with an appropriate closing statement followed by your signature and full name, the most preferred salutations are – Yours Faithfully, Your Sincerely, etc. Signing off with an appropriate statement signifies that you hold the receiver in high regard.
5) Signature Line
Signature Line of a formal letter – The sender must mention name, signature, and designation in the working company if applicable. It helps the receiver to acknowledge the senders’ information.
Type-wise Format of Formal Letter
Below, we have mentioned in detail all the types of formal letters, their purpose, and their respective examples. Go through them carefully, understand how all the letters are different from each other
• Letter of Enquiry
The agenda behind writing this letter is to collect information about something or someone. Here you should mention why you expect the sender to give you particular information.
Format of Formal Letter: Collecting Information
Points To Remember:
Always start with a brief introduction about yourself
Try including the name of the concerned organization
Mention relevant details about the area of inquiry
Include deadlines by which you need the information(Including deadlines signifies the urgency)
A formal letter is written for official purposes.
The tone of the letter is formal and structured. The agenda is to send across official information.
Formal letters may be written to institutions, government departments, business letters, etc.
Types of Formal Letter
The formal letter is of various types and is used in all organizations (Government or Private) as a means of communication. Formal letters are used for internal as well as external communication. The types of formal letters are mentioned below.
Letter of Enquiry
Order Letter
Letter of Complaint
Reply to a Letter of Complaint
Promotion Letter
Sales Letters
Recovery Letters
Format of Formal Letter
The tone of a formal letter is professional and serious and most of the sentences are generally complex and add specific meaning to the writing, and meant for the understanding of the reader. The format of a formal letter is standard and applies to all, therefore, The main intention is to send an official message to the receiver. you must follow the format mentioned below!
A formal letter comprises of following elements :
Sender’s Address
Date
Receiver’s Address
Subject (Purpose of writing the letter)
Salutation
Body of the letter
Ending ( Best Regards, Yours truly, Best Wishes, etc)
Signature line→ sender’s name, signature, and Designation
1) Address
Senders’ Address – Always write your address on the left-hand corner, you need to mention your street address, city, state, pin code, and your contact number.
Receiver’s Address – Always mention the receiver’s address in the right-hand corner just below the date.
2) Date & Salutation
Date – The date should always be placed just below the sender’s address with a line gap.
Salutation – “Dear Sir/Madam” suffices, if you know the name of the person, address them directly ensure that you address them formally using “Rev.”, “Dr.”, “Mr.“, “Mrs.“, or “Ms.“, and include their full name.
3) Subject & Body
Subject – Subject is the agenda or purpose of writing the letter. Write the subject of the letter, keep it brief, and if possible in one line only.
Body Text – Always organize the writing into paragraphs, the writing should include sophisticated vocabulary, standard spellings, and punctuation. the reason behind using paras is to keep the reader interested and to separate one point from another, it’s always about giving as much clarity as possible to the reader.
The 1st paragraph also known as Introduction should be short and on point, mention the purpose of the letter in the first paragraph itself so that the reader is clear about your intentions behind writing the letter.
The paragraphs in the middle are also called the body of the letter and it should contain some relevant details concerning the purpose stated in the 1st para.
The last paragraph also known as the conclusion should talk about the action you expect the recipient of the letter to take. Maintain a requesting tone in the last paragraph as much as you can.
4) Ending
Ending of a formal letter – Sign off with an appropriate closing statement followed by your signature and full name, the most preferred salutations are – Yours Faithfully, Your Sincerely, etc. Signing off with an appropriate statement signifies that you hold the receiver in high regard.
5) Signature Line
Signature Line of a formal letter – The sender must mention name, signature, and designation in the working company if applicable. It helps the receiver to acknowledge the senders’ information.
Type-wise Format of Formal Letter
Below, we have mentioned in detail all the types of formal letters, their purpose, and their respective examples. Go through them carefully, understand how all the letters are different from each other
• Letter of Enquiry
The agenda behind writing this letter is to collect information about something or someone. Here you should mention why you expect the sender to give you particular information.
Format of Formal Letter: Collecting Information
Points To Remember:
Always start with a brief introduction about yourself
Try including the name of the concerned organization
Mention relevant details about the area of inquiry
Include deadlines by which you need the information(Including deadlines signifies the urgency)